Fingerprinting for Current Substitutes

How will Plano ISD’s “blitz” occur?

Plano ISD has been unofficially notified that it has been selected to upload a database of its employees and substitutes to SBEC in late January 2009.  The upload of data must occur within 10 days of our official notification, which we are told will be on or about January 29, 2009.  Once the upload occurs, Plano ISD will have a maximum of 80 days to ensure that all employees and substitutes, who are required to be fingerprinted, have done so—and the results have been received—before that time period expires.  We believe this will involve 3,000-4,000 district employees and over 1,300 substitutes.

Flowchart provided by SBEC - SB9 Process for Substitutes .

Who will be required to be fingerprinted?

Those required to be fingerprinted will include all current employees who hold an active or inactive certification issued by SBEC (whether or not their current position requires certification) and who were not fingerprinted by SBEC since 2003.  In addition, all substitutes will be required to be fingerprinted, whether or not they are certified.  Even if you have been fingerprinted for other purposes in the past, you will be required to be fingerprinted again in order for SBEC to have you in its clearinghouse database.

What if I have been fingerprinted before?

Even if you have been fingerprinted for other purposes in the past, you will be required to be fingerprinted again in order for SBEC to have you in its clearinghouse database.

What if I do not wish to continue to substitute in Plano ISD?

We understand that some substitutes may not wish to be fingerprinted for various reasons.  If for that reason or any other, you wish to resign as a substitute in the district, please complete a substitute resignation form and return to the Plano ISD Human Resources office.  Upon receipt of your completed resignation form, the district will remove your name from the substitute system.  If this occurs before the district uploads the database to SBEC, your name will not be included.  Even if included, you will not be required to be fingerprinted if you resign. Should you decide to sub in the future, you will be required to reapply and must be fingerprinted.  There is no guarantee of future employment.

What if I am not sure I have a certification with SBEC?

All substitutes will be required to be fingerprinted, whether or not they are certified.

To check certifications log into SBEC at www.sbec.state.tx.us
At the top of the screen click on "Official Record of Educator Certification"
On the next screen that opens fill in Last Name, First Name and Middle Name fields, then click on search.

What if I substitute in more than one district?

SB 9 fingerprinting only has to be completed one time, even if you are substituting in several different districts.  However, remember that even if you have been fingerprinted for other purposes in the past, you will have to be fingerprinted in compliance with the SB 9 requirements.

What will be the cost?

All substitutes will be required to pay for their fingerprinting.  The district will not reimburse for fingerprinting expenses.

If you are certified:

You must register on-line with SBEC to get your FAST Pass and will pay at that time.  The cost is $42.25 payable to SBEC and must be paid via credit card (included in this is a $2.00 fee assessed by Texas On-line as a result of the credit card transaction). If you do not have a credit card, it is the district’s understanding that you can purchase pre-paid Visa or MasterCard check cards at local retailers such as Wal-Mart and grocery stores.  At the time of your appointment at an L-1 facility (list of sites attached), you will be required to pay $9.95 via check or money order to L-1.

If you are not certified:

You will be required to pay $50.20 via check or money order at the time of your fingerprinting appointment with L-1.

What can I do to prepare?

If you are certified:

       A.  Certified substitutes will need to confirm that their first and last names in the SBEC system are correct and match exactly to their driver’s license or state ID.  Please note that a state-issued driver’s license or state-issued ID card will be required to be fingerprinted.

Following are instructions from SBEC on how to update your name in its system:

To update your name via SBEC’s on-line system and have the change reflected on the “Official Record of Educator Certificates” on-line, you must submit a written request via e-mail.  You may e-mail your request from the SBEC website: www.sbec.state.tx.us .  From the home page select “E-mail SBEC” then select the name change option.  Please provide your date of birth, previous name, and new name in your e-mail.  Please note, only FIRST and LAST names in the SBEC system need to match your state-issued driver’s license or state-issued ID card in order to be fingerprinted.  Please note that any name changes must occur prior to you requesting a FAST Pass.  There is no charge to request a name change but if you wish to receive a duplicate of your certificate reflecting the name change, an on-line application and $47.00 is required.

       B.  You will also need to set up an on-line account with SBEC, if you have not already done so.  You may do this via SBEC’s website at www.sbec.state.tx.us .  This will be required when you are requesting your FAST pass (required for your fingerprinting appointment) and it will shorten that process if your account is set up ahead of time.

If you are not certified:          

           A.    No preparations are needed prior to fingerprinting.

How will I be notified and scheduled?

If you are certified:

       A.  The district will notify you of the fingerprinting requirement.  You will log on to SBEC on-line to receive a FAST Pass, which you will be required to print out and bring with you to your appointment.  You will also be required to submit payment of $42.25, payable by credit card.

       B.     You will need to schedule a fingerprinting appointment at an L-1 facility (list of L-1 locations with toll-free phone number and website ).

       C.  At the time of your appointment, you will be required to pay $9.95 by check or money order to L-1.

If you are not certified:

       A.  The district will notify you by mail of the fingerprinting requirement and will send you a FAST Pass, which you will be required to bring with you to your appointment. 

       B.  You will need to schedule a fingerprinting appointment at an L-1 facility (list of L-1 locations with toll-free phone number and website ).  At the time of scheduling you will be required to pay L-1 $50.20 payable via check or money order.

What should I be prepared for on the day of my appointment?

A) In addition to having your fingerprints taken, be prepared to be photographed at the time of your fingerprinting appointment.

B) Your fingerprints will be digitally scanned, not done with ink.

C) Bring your FAST Pass to your appointment ( FAST Pass example ).

D) Bring your state-issued driver’s license or state-issued ID card with you to your appointment.

What if I do not get fingerprinted by the deadline?

A substitute, whether or not you are certified, will not be eligible to substitute in the district if you do not comply with the state fingerprinting requirements.  If you are certified and have not been fingerprinted—and results received back by the district—by the 80th day, your SBEC certification will also be inactivated.  Some substitutes may not wish to be fingerprinted for various reasons.  If you wish to resign and be removed from the district’s substitute database, please complete a resignation form and return it to the district.

What if I have more questions?

Several resources are listed below if you have questions or need more information.

TEA Fingerprint Customer Service line at 1-888-863-5880, Option 3

Helpful information on TEA’s website related to fingerprinting can be found at: http://www.tea.state.tx.us/fingerprinting/

L-1’s website can be accessed at:  www.ibtfingerprint.com

The Plano ISD Help Desk will be fielding questions internal to the district.  The Help Desk can be reached at TSOS@pisd.edu or 469-752- 8767. 

You may also contact Welch Vizzo, in Human Resources, at hrfingerprint@pisd.edu or 469-752-8026.